Whether your trade show booth is a modular rental or custom designed and built, you can keep your visitors excited, involved, and focused on your brand with Virtual and Augmented Reality.

Engage Trade Show Attendees with Virtual & Augmented Reality

Virtual and Augmented Reality captures the attention of attendees and creates an immersive experience that keeps your visitors excited, involved, and focused on your brand.

The competition at trade shows is known to be fierce. Exhibitors are shoulder-to-shoulder with competitors trying to catch the attention of a shared audience. That’s where virtual and augmented reality play a role in keeping you ahead of the competition, and help your trade show booth stand out. This emerging technology captures the attention of attendees and creates an immersive experience that keeps booth visitors excited, involved, and focused on your brand.

In addition to building hype, virtual and augmented technology offers incredible functional value to exhibitors looking to showcase entire product lines, complete service offerings or an expansive portfolio, all within a limited booth space. Follow these tips to exhibit like a pro using cutting-edge technology.

Virtual Reality vs. Augmented Reality

Before we dive into crafting a virtual or augmented reality experience for your exhibit, let’s first define and distinguish these often-confused terms:

Virtual Reality (VR)

Virtual reality commonly utilizes a headset to transport attendees to an immersive environment of their choosing, providing endless applications and possibilities. Completely separated from the trade show floor, users can walk through showrooms, get behind the scenes perspectives of daily operations or interact with products through virtual demonstrations.

Popular VR devices include:

  • Oculus Rift headsets use state-of-the-art technology designed to fully submerge users inside a vivid and interactive experience using advanced digital imaging.
  • Google Cardboard is a lightweight device made from cardboard. This versatile, low-profile system transforms a smartphone into a virtual reality headset using VR-friendly mobile applications.

Augmented Reality (AR)

Augmented reality adds interactive digital elements to a real-world environment, such as an exhibit space, brochure or product display. AR commonly utilizes handheld devices, such as smartphones or tablets to overlay the current view with information, specifications and more. This allows the participants to stay present within your exhibit, while exploring interactive elements beyond the physical boundaries of the space.

Popular AR devices include:

  • Smartphone and tablets, powered by mobile applications that allow visitors to interact with the exhibit on their own terms.
  • QR codes allow attendees to scan various elements throughout the exhibit for quick access to product, service or company information.
  • Smart Glasses superimpose information based on what items the visitor is viewing within the exhibits.

Benefits of VR/AR at Trade Shows

There are many benefits to leveraging VR/AR at your trade show booth.

Crafting a VR/AR experience takes a lot of planning, preparation and troubleshooting. Make sure to clearly define your goals for using VR/AR technology at your event. Are you trying to reinforce your brand, or looking to drive leads through the presentations? Once established, carefully plan the presentation content around those goals.

Engage Attendees

If you want to create a memorable experience for attendees at your trade show booth, then it is important to share your brand’s story. VR/AR presentations are a way to engage visitors with thoughtful content, like a creative sales pitch that focuses on fulfilling their needs or company history trivia. Remember, creating VR/AR content is not enough, it must deeply resonate with your average consumer. Listen to their needs, and work from there.

Expand Your Space

The purpose of your trade show booth is to connect with consumers in a face-to-face environment, but with VR/AR you can take that a step further by creating an out-of-the-booth experience that transports attendees to your warehouse, sales floor, production facility and beyond. This can be an incredible tool for exhibitors, especially if the trade show booth space is limited.

Tips for expanding your booth space with VR/AR:

  • Create a showroom of your entire product line using either augmented or virtual reality.
  • Use virtual reality to walk attendees through how your products are made.
  • Bring attendees to your business location and introduce your team.
  • Integrate augmented reality into product displays, providing additional information and selections.

Bonus Tips

Here are a few more things to consider before including VR/AR technology at your next trade show.

Increase Leads With VR/AR

The easiest way to benefit from all the attention that VR/AR will bring your trade show booth is to request an attendee’s information as part of the VR/AR set-up process. Lead capture devices such as badge scanners, make this an easy, natural process. Creating an interactive experience incentivizes attendees to learn more about your company, increasing high-quality leads based on genuine interest.

Stock Up on Devices

Cutting-edge technology tends to draw a crowd, and can create a long line of attendees waiting to participate in your AR/VR experience. Be sure to bring enough devices for attendees, and have staff members ready to engage with visitors who may be waiting their turn. A good rule of thumb is to have at least one device per trade show booth staff, as they can guide the visitor through the experience and answer any questions.

For VR presentations, consider purchasing several inexpensive headsets or renting devices from a supplier, so multiple presentations can take place simultaneously. For AR presentations, it may be easier to integrate the features through a mobile application that visitors can download to interact with the exhibit and products. This allows visitors to use their own devices, while reducing costs and wait times.

Keep in mind, it is important to select a VR/AR technology that works for your trade show budget. Selecting a less expensive device system can be more beneficial if more devices will circulate through the exhibit.

Carefully Plan Experiences

Attendees are constantly on the move at trade shows; trying to cover as much ground as possible in a limited amount of time can be challenging. When presenting a VR/AR experience to a booth visitor, it is important to make every minute count.

Tips to get the most out of every interaction:

  • Keep the VR/AR presentation short and sweet, giving more visitors the opportunity to participate in the experience, while leaving time for questions and sales-driven conversations.
  • Make sure that the VR/AR controls are simple and user-friendly. Complicated technology can detract from the overall experience.
  • Prioritize comfort by creating relaxed seating areas and an open floorplan that invites attendees to stop by.
  • Avoid an intense VR/AR experience that will overwhelm participants. Stick to fun and informative content for an enjoyable and memorable experience.

Great Giveaways

Giveaways that feature AR (and can be used by the visitor’s device after the show) make excellent giveaways and increase the chances that they will share the item with someone else in their network. A product brochure featuring QR codes that trigger engaging AR content allows participants to interact with products with their peers long after the event.

On the virtual reality side, inexpensive headsets such as Google Cardboard can become great giveaways or contest prizes. Paired with interactive features throughout your exhibit and effective branding placement, it is the perfect giveaway or prize to attract attendees’ attention.

Looking for more ways to boost brand presence at your next event? Learn how to captivate the crowd with interactive trade show design.